The World Bank Office in Azerbaijan is seeking for Resource Management Assistant
The World Bank Office in Baku is seeking candidates for the position of Resource Management Assistant for a two-year term with the possibility of being extended. This is the entry level position in the Resource Management family which handles financial accounting, administration and resource management work programs in the country offices. The incumbent in this position works under the guidance of senior team members, on detailed issues, using accuracy and attention to detail in order to meet the country office’s need for timely processing and reporting of day-to-day RM work program.
Financial Accounting:
• Process accurately and promptly all accounting transactions, including, operating expenses, procurement, travel, consultant payments, vendor payments, and other office running expenses;
• Maintains accounts reconciled at any given point in time. Regularly reviews the open item accounts and resolves any outstanding items; keeps relevant documents and invoices systematically to fully support the accounts;
• Reviews cash flow and replenishment needs;
• Interact with clients both inside and outside the Bank, e.g., staff, consultants, vendors, etc., to effect timely payments and resolve accounting related issues;
• Assist in planning and monitoring budget and expenses linked to country office work program;
• Provide references to Bank financial and administrative policies and procedures in administrative expense related subject areas;
• Ensure compliance with institutional and regional policies and guidelines.
HR Administration:
• Manage the CO’s local personnel system and liaises with the Headquarters based personnel team on local and expatriate personnel issues.
• Handle hiring process for new staff from advertisement till orientation training. Conduct interviews for short-listed candidates together with the selection committee members. Issue LOAs for locally recruited staff; liaises with the HR Service Center with regard to follow-up actions on contract expirations, extensions, salary increases, etc;
• Issue and process STT/STC contracts and do relevant SAP entries. Maintain filing system, follow-up on payments to STC/STTs and any other pending issues;
• Perform as LARS primary coordinator. As a back-up, verify and process loans to staff, enroll new staff and family members in the medical plan;
• Supervise daily work of GSD staff, balance the workload, anticipate and solve resource conflict to effectively and efficiently provide support services to the needs of the CO; do OPEs for GSD staff and receptionist, organize regular meetings both individually and in group;
General Administration:
• Vendor registration, request UPIs, create POs, SESs and make other relevant SAP entries.
• Monitoring vehicle fuel and maintenance, keep filing of monthly fuel/maintenance expenditures for office vehicles, ensure annual local insurance for office vehicles and keep up-to-date data in the bank’s property database;
Free form description
Essential Specialized Skills/Knowledge Competencies:
• Basic ability to research, analyze, and synthesize information, interpret data, retrieve information from SAP or similar integrated systems and clearly and concisely prepare results.
• Basic knowledge and application of relevant Bank policies and practices as they relate to financial management (e.g., Administrative Manual, Controls Guide, and Procurement Guidelines, etc.).
• Basic knowledge of basic accounting theory and principles and understanding of COSO philosophy.
• Proficiency in Microsoft Windows applications, namely Excel, Word and Power Point. Demonstrated ability to learn new technology quickly and effectively use it for maximum productivity.
• Basic knowledge of Bank’s accounting systems and/or experience with accounting systems with a comparable level of complexity and high degree of integration.
Minimum Education: AA (A relevant Associate degree, e.g., Finance Accounting, Business, Economics
• Minimum Years of Relevant Experience: 2 years experience in a relevant field, e.g. Administration, Accounting or Finance
General Competencies:
• Strong communication skills with the ability to prepare, present, and discuss findings in written and oral form;
• Ability to function effectively in multi-disciplinary teams within a matrix management environment;
• Ability to provide guidance to less experienced staff, as needed.
Detailed Duties and Accountabilities, and Selection Criteria are available on vacancy announcement # 091887 at http:/www.worldbank.org/jobs.
Qualified candidates may apply on-line at http:/www.worldbank.org/jobs and choose vacancy # 091887. Please note that you will need to register before submitting your application. The closing date is 6:00 PM November 3, 2009. Questions may be directed to Ms. Gamar Usifova at Gusifova@worldbank.org Ref: 091887. Only shortlisted candidates will be contacted.